How to Register

Registration on-line is simple, fast, and convenient. Once you’ve entered your registration information, you will never re-enter it again, unless your information has changed. In other words, once you’ve entered your medical information, your transponder number, your car information, etc., will stay in the system for the next registration effort. You will then be able to register and pay for subsequent events with a few clicks of the mouse. If you have trouble, email Merl Hansen at

Registration Process

There are several paths to the registration website:

  1. Best Method.  Go to the CVAR website at  Open the “Race” menu and select “Race Calendar”. Under the event you are entering, select “Register”. That selection will take you to the login screen for   or 
  2. In your browser, type in “”. After completing the login screen, select “Dashboard”. Select an event under “Upcoming Events”.

Either action will start you into the registration process.

If this is the first time to use, recommend that “My Account” be selected (upper left). Select “’your name’ Profile” opening a new screen. Please complete all fields for “My Information”, “Garage”, and “Medical”. Do Scroll to the bottom and select the “Save” button. If you have racing experience, do enter in the “Experience” screen”.

To return to the registration process, select “Dashboard” (upper left). Then select an “Upcoming Event” for which you intend to register.

During the process, you will be able to verify/select a number for your car. PLEASE VERIFY THE CAR NUMBER YOU CURRENTLY HAVE BEEN ASSIGNED FOR EACH CAR. If you are running a new car or don’t have a number assigned, email Merl at for a number assignment before commencing registration.

Each registration is for the entire weekend – Friday Test & Tune, Saturday, and Sunday Races.

If you are entering a single car and the information displayed is correct, select “Proceed to Checkout”, read and accept the waivers. If you select “Credit Card” (preferred) you’ll be taken to a screen to enter your information. This is a secure connection. Enter your payment information accordingly.

If you selected “Offline Payment”, SEND IN YOUR CHECK IMMEDIATELY. YOU ARE NOT REGISTERED UNTIL YOUR PAYMENT IS RECEIVED. Late fees will be enforced and are effective when payment is received, NOT when the envelope is postmarked.
Membership Chair is currently:
Herb Hilton
19 La Jolla Circle
Montgomery, TX 77356


 Frequently Asked Questions

The following provides information to help the entrant through the registration process.

Question:  How do I cancel registration for an event?

Answer:  Prior to on-line registration closure (10:30 pm Wednesday of race week), log on to Select “Upcoming Events”. Then select “Cancel” for the appropriate entry.

Question: Where do I input my Medical History?

Answer: After logging into, select “My Account” (located top left).

  • Select “’your name’ Profile”
  • Select “Medical” (middle left).
  • Complete the form.
  • Scroll to screen bottom and select “Save my medical info”.

Question: Is on-line registration safe?

Answer: On line registration is as safe as any other Internet-based service. Your privacy is protected through our agreement with the service provider. Email addresses are not sold or is other information disclosed. The credit card payment service is provided through one of the best-known service providers in the industry over an industry-standard secure connection – PCI DSS. Your credit card is also protected from fraud by your credit card provider (typically you are at risk only for the first $50 of any fraud, though you should read your agreement to know for sure).

Question: I accidentally deleted the email confirmation of my race entry. Whom do I contact?

Answer: Actually, you do not need to contact anyone. Log on to, select “Dashboard”, Select the event, then “Print” (under the Event Dashboard). The confirmation can also be saved to your computer by opening in your browser “File” drop down and selecting the “Save as” command.

Question: It’s after “Early Bird Registration” closes and I need to modify my entry. Do I incur the late penalty?

Answer: Once a registration is accepted – fees incurred, that registration can be modified without incurring penalties. The key is once the registration is accepted before “Early Bird Registration” closes, any action thereafter is considered an amendment to the primary registration.

Question: What are the late registration penalties and when do the penalties begin?

Answer: After “Early Bird Registration” closes 10:30 pm, Wednesday of the prior race week (8 days prior to the beginning of official races), any on line entry initiated will incur a $50.00 late entry fee. After on line registration closes at 10:30 pm, Wednesday of race week, entry must be paid at the track with a late entry fee of $100.00. The specific dates are displayed on the members eblast sent 2 weeks prior to the event. Currently, due to the COVID pandemic, at track registrations will not be accepted.

Question: I had to cancel a registration before Online Registration closed, can the fees be carried over to the next event?

Answer: Yes, your Registrar or Treasurer will issue an “Event Credit” that can be used for any subsequent CVAR event. A full value credit card refund is available upon request.

Question: What is an Event Credit?

Answer: An Event Credit has a monetary value and can be either open ended or event specific. An open ended Event Credit can be used at any subsequent CVAR event. Event cancellations (prior to online registration closure) will be either a refund or an open ended Event Credit; member selects.

An event specific credit must be used for the specified event; the credit can not carry forward beyond the specified event. An event specific credit is a membership wide credit whose purpose is to promote attendance.
An open ended credit must be used within 13 months of issue.
Additional information about the Event Credit is available under the HELP command on Scroll almost to the bottom of the help file and select “Using an Event Credit”.

Question: Who do I contact if I have a problem registering?

Answer: Email Merl at Please provide a description of the problem. “It doesn’t work” is not an adequate description. In exceptional cases, has a Help function

Question:  When does registration for CVAR’s drivers school close?

Answer:  Registration for the school closes one week prior to online registration closure (10:30 pm, Wednesday). The intervening time period provides Chief Instructor time to perform USPS mailings and identify instructors. 

CVAR policy is to conduct a drivers school at a spring and fall event each year. Check the race calendar for the next school date.

Question: After my event registration was accepted, a schedule conflict has caused me to modify my registration.

Answer:  No modifications are allowed to the Race Weekend; the entry fee is for a 3 day event commencing on Friday. The only option is to Cancel.

Question:  How do I determine that I have an Event Credit?

Answer:  Log onto

  • Select “Account”.
  • Select “’Your Name’ Profile.
  • The “Outstanding Credit” with amount and expiration will be displayed middle of screen.

Question: My son/friend are sharing the car for this event. What procedures do I need to successfully register?

Answer: The son/friend must have an account on The procedure is:

  • Primary Driver logs into MSR.
  • On the dashboard, select the appropriate event.
  • Check mark for “() Registration”.
  • Complete the car information.
  • Do not select “() Second Driver Same Car” box.
  • Accept waivers and proceed to “Checkout”.
  • Primary Driver pays the Primary Registration Fee.
  • 2nd driver logs into MSR.
  • On the dashboard, select the same event as in step b.
  • Uncheck “() Registration.
  • Select “() Second Driver Same Class”.
  • Select “Class” in the dropdown.
  • Select the primary registrant car in the “Registration” dropdown.  Note: The Primary Registration must be in place.
  • Accept the waivers and proceed to “Checkout”.
  • 2nd driver pays the Second Driver Same Group fee.

Question: My son/friend is driving my car in another race group. What is the procedure?

Answer: Both you and the son/friend complete a primary registration paying a full primary registration fee. With the son/friend being in a different race group, both you and the son/friend have opportunity for the same track time.

Please coordinate the entry with both the registrar and receiving group representative before proceeding with the “not per specifications” race group registration.

Question: I am entering a 2nd car (not a backup). When I see the registration form, only a single registration is allowed. How do I enter the 2nd car?

Answer: When the 1st car data is completed, the 2nd car registration automatically opens.

Question:  Which transponder does the CVAR T&S system recognize?

Answer:  MyLaps/AMB transponder Models 260, X2, and TR2; all are either rechargeable or vehicle powered.  Westfield and other transponders are not compatible with CVAR’s Decoders.  MyLaps does offer “Cart” transponders that are meant for low speed detection.

Question:  My X2 transponder is fully charged but is flashing red at ~5x/sec.  Is it working?

Answer:   That Red flash rate indicates 1)  the transponder has lost its activation code; or, 2) your subscription has expired.  Please contact MyLaps.

Permanent Number (PN) Questions

Question:  How do I obtain a Permanent Number (PN)?

Answer:  Email a request to the PN administrator. Include a desired PN. PN administrator will assign the desired PN if available. If desired PN is not available, PN administrator will provide a list of available numbers for selection.

Inputting a car number into “My Garage” does not include PN assignment. The PN database does not communicate with your “My Garage”.

Question:  What is the advantage to having a PN?

Answer:  When registering, the “Numbers” dropdown will not show a PN belonging to another member; only you will see your PN. Even by registering early, no one can register using your PN.

PN numbers are released when online registration closes; i.e., if you haven’t registered, another registrant may use your number for this event only.

Question:  If it possible to have a 3 digit PN?

Answer:  Yes, while a 3 digit PN is discouraged, email the PN administrator with the desired number. Your car may have period raced with a 3 digit number and thus have historical significance.

Question:  If it possible to have a 2-digit PN with a following letter? does not permit alpha numeric PN’s. If the alpha-numeric combination has historical significance, email the Registrar. The Registrar can amend your registration.

Question: What are my Permanent Numbers (PN)?

Answer: That information is displayed in “Reserved Numbers” located on the “Account” page of your Profile.

Question: My car has been sold. What do I do to release the PN?

Answer: Email the PN administrator stating that PN XX in Group Y is released.